Renewal Is Your Annual Opportunity
Insurance renewal is when you have maximum leverage. You can shop the market, negotiate with your current carrier, and adjust your program. Passive renewals leave money on the table.
Start Early
90-Day Timeline
At 90 days out, begin gathering your updated information. At 60 days, request quotes from multiple carriers. At 30 days, compare options and make decisions. At 15 days, bind your chosen coverage.
Waiting until the last week eliminates your options and bargaining power.
Prepare Your Information
Updated Exposure Data
Accurate current revenue figures. Updated payroll by classification. Any changes to vehicles and equipment. New services or geographic areas.
Loss History
Accurate claims data. Status of any open claims. Explanation and context for losses. What you've done to prevent recurrence.
Safety Documentation
Training records. Safety meeting minutes. Program improvements since last renewal. Any certifications earned.
Shopping Strategies
Market Your Account
Work with your agent to approach appropriate carriers. Present your business in the best accurate light. Highlight safety improvements and positive trends.
Compare Equivalent Quotes
Make sure competing quotes include the same coverage limits, same deductibles, same endorsements, and equivalent terms.
Consider Total Value
Price isn't everything. Carrier financial strength matters. Claims handling reputation matters. Service quality and responsiveness matter.
Negotiation Tactics
Use Competition
Multiple quotes strengthen your position. Let your current carrier know you're shopping. Carriers often sharpen their pencils when faced with competition.
Bundle Strategically
Packaging policies often earns discounts. GL plus auto plus property with one carrier usually costs less than buying separately. But verify the bundled price is actually competitive.
Adjust Thoughtfully
Consider raising deductibles if cash flow allows. Evaluate whether all endorsements are still needed. Ensure limits remain adequate for your current operation.
Mistakes to Avoid
Last-Minute Renewal
Waiting until the final days eliminates options. You lose negotiating leverage. Coverage gaps become more likely.
Auto-Renewal Without Review
Your business changes. Coverage needs evolve. Rates may not be competitive. Endorsements may be outdated. Review annually at minimum.
Choosing Only on Price
The cheapest policy from a marginal carrier with poor claims service is a bad deal. Consider the full picture.
Questions for Your Agent at Renewal
What changed in my program this year? Are my limits still appropriate for my current operations? What endorsements should I consider adding or removing? How does my pricing compare to market? What can I do now to improve next year's renewal?
Common Questions
Should I switch carriers for lower rates?
Consider total value, not just price. A slightly higher premium from a carrier with better claims service may be worthwhile.
How do I handle renewal after a claims year?
Be honest about what happened. Focus on what you've done to prevent future losses. Show you take risk management seriously.
What's a normal premium increase?
Varies by market conditions and your individual experience. Flat to small increases are normal. Large increases warrant shopping and questioning.